Responsibilities of a Pharmaceutical Warehouse Executive

 

1. Receive incoming materials (raw materials and packaging materials) from suppliers according to purchase orders and invoices.
2. Prepare GRNs (Goods Receipt Notes), update SAP/ERP systems, and maintain bin cards.
3. Store materials in the quarantine area.
4. Inform QC to collect samples.
5. Transfer materials to the approved or rejected area based on QC status.
6. Maintain product identity and traceability through a Unique Identification Number (UIN).
7. Prevent mix-ups and contamination from other materials.
8. Monitor environmental conditions (temperature and humidity) properly.
9. Ensure pest control activities are carried out.
10. Protect materials and products from loss or damage.
11. Issue materials to the production department according to requisitions.
12. Follow inventory management principles such as FEFO (First Expiry, First Out), FIFO (First In, First Out), and LIFO (Last In, First Out), where applicable.
13. Perform stock reconciliation.
14. Verify physical stock against system stock.
15. Report deviations and non-conformances to QA.
16. Monitor stock levels and reorder levels, and coordinate with the Supply Chain/Procurement department.
17. Store rejected materials before deconstruction or disposal.
18. Ensure temporary storage of finished products before transfer to the central depot.
19. Maintain audit-ready records and documentation.
20. Support internal audits, external audits, and regulatory inspections.
21. Train, supervise, and motivate warehouse personnel.
22. Ensure compliance with safety and health requirements.
23. Manage manpower and supervise daily warehouse activities.
24. Ensure proper authorization and access control.
25. Receive returned/recalled products.
26. Ensure compliance with Standard Operating Procedures (SOPs), Good Manufacturing Practices (GMP), Good Distribution Practices (GDP), and Good Warehouse Practices (GWP).